Privacy Policy

Last updated October 5, 2026

1. INTRODUCTION

This Privacy Policy explains how MOLOT (’Company’, ’we’, ’us’, or ’our’) collects, uses, stores, and protects your personal data when you visit our website https://molotpro.com/ (the ’Site’), contact us, or use our related products and services (collectively, the ’Services’).

By using the Services, you acknowledge that you have read this Privacy Policy. This Privacy Policy forms part of our Terms of Use. If you do not agree with it, please do not use the Services.

2. DATA CONTROLLER

The controller of your personal data is:

MOLOT
Niecała 5, 00-098 Warszawa, Poland
Phone: 736 633 335
Email: contact@molotpro.com

We process personal data in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation, ’GDPR’) and applicable Polish law.

3. WHAT PERSONAL DATA WE COLLECT

Data you provide to us directly. When you book an appointment, call us, write to us, or fill in a form on the Site, we may collect:

your name;
your phone number and email address;
the service, date, and time you request, and any notes you choose to share with us (for example, preferences about your haircut or beard care);
the content of your messages to us.

Data collected automatically. When you visit the Site, we and our service providers may automatically collect:

IP address, browser type and version, device type, and operating system;
pages viewed, time and date of visit, referring website, and approximate location derived from the IP address;
information collected through cookies and similar technologies (see Section 9).

Data from third parties. If you use online booking, messengers, or social networks: If you contact us or book through a third-party platform (such as Booksy, Instagram, or Facebook), we receive the data you provide through that platform.

We do not intentionally collect special categories of personal data (such as health data). Please do not include such information in your messages to us.

4. WHY WE USE YOUR DATA AND ON WHAT LEGAL BASIS

Purpose	Legal basis (GDPR)
Booking appointments, confirming, changing, or cancelling them, and providing our services	Performance of a contract or steps taken at your request before entering into a contract (Art. 6(1)(b))
Responding to your enquiries and requests	Our legitimate interest in communicating with customers (Art. 6(1)(f)), or Art. 6(1)(b) where the enquiry relates to a service
Operating, securing, and improving the Site; preventing fraud and abuse	Our legitimate interest (Art. 6(1)(f))
Website analytics and non-essential cookies	Your consent (Art. 6(1)(a))
Sending marketing messages, such as promotions or reminders [delete if not applicable]	Your consent (Art. 6(1)(a)) or, where permitted by law, our legitimate interest (Art. 6(1)(f))
Accounting, tax, and other legal obligations	Compliance with a legal obligation (Art. 6(1)(c))
Establishing, exercising, or defending legal claims	Our legitimate interest (Art. 6(1)(f))

Where we rely on your consent, you may withdraw it at any time. Withdrawal does not affect the lawfulness of processing carried out before the withdrawal.

Providing your data is voluntary, but without it we may be unable to book an appointment or answer your enquiry.

5. WHO WE SHARE YOUR DATA WITH

We do not sell your personal data. We may share it only with:

Hosting and IT providers. The Services are hosted in Poland and Germany.
Service providers that help us run the Services, such as Booksy and Google Analytics.
Accounting and legal advisers, where necessary.
Public authorities, courts, or law enforcement, where required by law.
Successors, in the event of a merger, sale, or reorganisation of our business, subject to this Privacy Policy.

All service providers act on our behalf under data processing agreements, or as independent controllers where applicable.

6. INTERNATIONAL DATA TRANSFERS

We aim to keep your data within the European Economic Area (’EEA’). If any provider transfers data outside the EEA, we ensure an appropriate safeguard is in place, such as an adequacy decision of the European Commission or Standard Contractual Clauses. You may contact us to obtain information about these safeguards.

7. HOW LONG WE KEEP YOUR DATA

We keep personal data only as long as necessary for the purposes described above:

Booking and customer data: for the duration of our relationship and up to [2] years after your last appointment, unless a longer period is required by law;
Enquiries and correspondence: up to [12] months after the matter is closed;
Accounting records: for the period required by Polish tax and accounting law (generally 5 years from the end of the tax year);
Data processed on the basis of consent: until you withdraw consent;
Data needed to defend legal claims: until the limitation period for such claims expires.

After these periods, we delete or anonymise the data.

8. YOUR RIGHTS

Under GDPR, you have the right to:

access your personal data and receive a copy of it;
rectify inaccurate or incomplete data;
erase your data (’right to be forgotten’) where legal grounds apply;
restrict the processing of your data;
data portability, meaning receiving your data in a structured, commonly used format;
object to processing based on our legitimate interests, including direct marketing;
withdraw consent at any time, where processing is based on consent;
lodge a complaint with a supervisory authority.

To exercise your rights, contact us at contact@molotpro.com. We will respond within one month, and we may ask you to verify your identity.

In Poland, the supervisory authority is the President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych), ul. Stawki 2, 00-193 Warszawa, https://uodo.gov.pl. You may also contact the authority in the EU country where you live or work.

We do not make decisions based solely on automated processing, including profiling, that produce legal or similarly significant effects for you.

9. COOKIES AND SIMILAR TECHNOLOGIES

Cookies are small text files stored on your device when you visit a website. We use:

Strictly necessary cookies, which are required for the Site to work and cannot be switched off;
Analytics cookies, which help us understand how visitors use the Site (for example, Google Analytics). We use them only with your consent;

You can manage or withdraw your cookie consent through [the cookie banner / cookie settings on the Site] and through your browser settings. Blocking some cookies may affect how the Site works.

10. DATA SECURITY

We use appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, alteration, or disclosure, including encrypted connections (HTTPS), access controls, and regular backups. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

11. CHILDREN

The Services are not directed to children under 13, and we do not knowingly collect their personal data. Where we rely on consent, children under 16 may provide it only with the authorisation of a parent or legal guardian. If you believe a child has provided us with personal data without proper authorisation, please contact us and we will delete it.

12. LINKS TO OTHER WEBSITES

The Services may contain links to third-party websites, such as social networks or map services. We are not responsible for their privacy practices. We encourage you to read their privacy policies before providing any personal data.

13. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time. The updated version will be posted on the Site with a new 'Last updated’ date. We encourage you to review it periodically. If changes are significant, we will notify you in an appropriate way, for example through a notice on the Site.

14. CONTACT US

If you have questions about this Privacy Policy or how we handle your personal data, please contact us at:

MOLOT
Niecała 5
00-098 Warszawa
Poland
Phone: 736 633 335